Record Retention and Destruction Compliance

This training program will offer attendees an understanding of record schedule defensibility and best practices to take steps toward improvements. The IRS states entities need to be fully informed of the code relating to Record Retention and Destruction to determine what records are necessary to stay in compliance or face fines. According to IRS and state statistics of the entities audited over the past three years, 82% could not supply adequate records to pass an audit - resulting in substantial fines for non-compliance.

Why Should You Attend:

The process of organizing, storing and archiving your organization's records is critical for business success. You need to know what information to store, where to store it, how long to store it and software requirements to access the stored data to ensure the organization is in compliance with government regulations. Just one misstep could lead to legal issues, fines, investigation and possible litigation. If your organization has ever been through a wage and hour audit, unemployment claim, worker compensation hearing or litigation, then you know the value of good record keeping.

You can avoid struggling with crammed file cabinets, multiple thumb drives, and CDs looking for the information you need. Better information and record storage compliance will provide you with faster reaction and data integrity that will lead to improved productivity, increased efficiency and provide a competitive advantage.

This webinar will give you best practice techniques, strategies for developing a record retention and destruction process that will save you time and effort in retrieving, archiving and destroying documents.

Areas Covered in the Webinar:

• What does the law require for record retention
• What are the best practices for record retention and destruction
• How can you identify and safely destroy old records - dos and don'ts
• What are the best practices for making images of paper records
• How to organize your electronic and paper documentation for swifter access
• How to determine record importance and sensitivity
• Determine when keeping too much can be just as harmful as not enough
• How to determine the lifecycle of records
• How procedures differ for paper files and for e-files
• Understanding DIN Security Level and Compliance DIN 32757-1 standard

Who Will Benefit:

• Department managers
• HR staff
• Employee benefits professionals
• Business owners
• Any employee responsible for developing and/or maintaining an effective records retention, access and destruction program
• Anyone who wishes to increase or refresh their knowledge of record retention and destruction