Virtual Data Room Global Market Report 2024

Virtual data rooms are web-based solutions that offer advanced features such as tracking capabilities, multiple-factor authentication, a Q&A tool, and watermarking. These features contribute to secure and specialized management for organizations, facilitating the sharing and storage of confidential data.

The primary components of virtual data rooms include solutions and services. Solutions encompass the web-based tools with advanced features designed for data sharing and storage. Virtual data room solutions are deployed through various methods, including cloud-based and on-premise solutions. They find applications in different business operations such as legal and compliance, financial management, intellectual property management, sales and marketing, among others. Virtual data rooms cater to organizations of various sizes, including small- and medium-scale enterprises as well as large organizations. Moreover, they are employed across multiple sectors, including BFSI, healthcare and life sciences, government and legal and compliance agencies, real estate, industrial, energy and utility, among others.

The virtual data room market research report is one of a series of new reports that provides virtual data room market statistics, including virtual data room industry global market size, regional shares, competitors with a virtual data room market share, detailed virtual data room market segments, market trends and opportunities, and any further data you may need to thrive in the virtual data room industry. This virtual data room market research report delivers a complete perspective of everything you need, with an in-depth analysis of the current and future scenario of the industry.

The virtual data room market size has grown rapidly in recent years. It will grow from $2.38 billion in 2023 to $2.73 billion in 2024 at a compound annual growth rate (CAGR) of 14.4%. The expansion observed in the historical period can be ascribed to several factors. Globalization of businesses played a pivotal role in this growth, as companies increasingly extended their operations across borders, fostering international economic integration. Legal and compliance requirements also contributed significantly, with organizations adapting and expanding to meet evolving legal standards and regulations. Investor communication and reporting became more crucial during this period, with companies emphasizing transparent and effective communication with their investors to build trust and support. Additionally, the increased utilization of such processes in legal contexts further fueled the growth observed in the historic period.

The virtual data room market is poised for rapid growth in the coming years, projected to reach $5.01 billion by 2028 with a compound annual growth rate (CAGR) of 16.4%. This growth is attributed to several factors, including the increasing demand for hybrid and on-premises solutions, customization and personalization trends, a shift towards virtual deal rooms, and the growing concern about cybersecurity threats. Notable trends expected in the forecast period encompass mobile accessibility and collaboration features, user-friendly interfaces with customization options, real-time monitoring and reporting, the prevalence of cloud-based virtual data rooms, a focus on user training and support services, and the emergence of green data rooms and sustainability practices.

The virtual data room market is set to benefit from the ongoing trend of rapid digitization. As businesses globally undergo digital transformation, virtual data rooms play a pivotal role by providing a secure environment with high-security standards and data encryption. This facilitates the creation of centralized data for easy access. For example, in 2021, India's technology sector saw substantial growth, reaching $194 billion, driven by rapid digital transformation and adoption, with a notable surge in the country's digital talent pool exceeding 1.17 million employees.

The increasing demand for data centers is also anticipated to boost the virtual data room market. Data centers, crucial for storing, processing, and managing vast amounts of data, rely on virtual data rooms to offer a secure online workspace for authorized parties to collaborate on complex business activities. The data center industry, as seen in South Korea, is witnessing significant growth, with projections indicating an expansion of commercial data center IT load by 700 MW between 2021 and 2023.

A key trend gaining momentum in the virtual data room market is the integration of blockchain-based technologies. Blockchain, known for its secure and decentralized record-keeping capabilities, enhances the security of virtual data rooms. Notably, the Central Bank of Nigeria introduced the 'eNaira,' a central bank digital currency (CBDC) operating on blockchain technology, demonstrating the growing adoption of such innovative solutions.

Major companies in the virtual data room market are actively introducing advanced services to stay competitive. The focus is on secure Virtual Data Room (VDR) services that provide a repository for sensitive company documentation, allowing users to store, share, and collaborate on critical data with external parties. For instance, Egnyte introduced a secure VDR service, streamlining access to private documents, reducing complexity, and minimizing data sprawl.

In July 2021, the US-based software company DataSite successfully acquired Firmex for an undisclosed sum. This strategic acquisition is expected to have several positive impacts on DataSite. Firstly, it will contribute to the expansion of DataSite's subscription-based business model. Secondly, the acquisition is poised to play a pivotal role in accelerating the overall growth of DataSite. Additionally, DataSite aims to capitalize on Firmex's extensive domain expertise, utilizing it to bolster and support Firmex's continued growth trajectory. Firmex, headquartered in Canada, specializes in offering virtual data room services.

Major companies operating in the in the virtual data room market report are Ansarada Group Limited, BMC Group Inc., Caplinked Inc., Citrix Systems Inc., DealRoom Inc., Donnelley Financial Solutions Inc., EthosData Virtual Data Room Services, Vault Rooms Inc., FORDATA sp. z o. o., HighQ Solutions Limited, ideals Solutions Group S. A., Intralinks Holdings Inc., SecureDocs Inc., ShareVault Corporation, D Rooms Inc., Box Inc., Cryptacomm LLC, Datasite Diligence Holdings, Digify Inc., DocRAID Inc., DocSend Inc., Firmex Inc., Google LLC, Intralinks Holdings Inc., Onehub Inc., ownCloud GmbH, Projectfusion Limited, Syncplicity LLC, Tresorit AG, Zoho Corporation Pvt. Ltd.

North America was the largest region in the virtual data room market in 2023. Asia-Pacific is expected to be the fastest-growing region in the forecast period. The regions covered in the virtual data room market report are Asia-Pacific, Western Europe, Eastern Europe, North America, South America, Middle East, Africa

The countries covered in the virtual data room market report are Australia, Brazil, China, France, Germany, India, Indonesia, Japan, Russia, South Korea, UK, USA, Italy, Canada, Spain.

The virtual data rooms market includes revenues earned by entities by providing the storage of valuable private data, tracking of project management, tracking shares and edits. The market value includes the value of related goods sold by the service provider or included within the service offering. Only goods and services traded between entities or sold to end consumers are included.

The market value is defined as the revenues that enterprises gain from the sale of goods and/or services within the specified market and geography through sales, grants, or donations in terms of the currency (in USD, unless otherwise specified)).

The revenues for a specified geography are consumption values that are revenues generated by organizations in the specified geography within the market, irrespective of where they are produced. It does not include revenues from resales along the supply chain, either further along the supply chain or as part of other products.


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