Payroll Closeout 2015 and Preparing for 2016

This webinar training discusses important steps and procedures for payroll closeout 2015 and payroll planning and processing for 2016. It explains reconciling, completing and submitting Form W-2 federal and state; update to annual changes from the IRS, SSA, DOL and on the state level; and best practices that will help make the year-end and year beginning go smoother.

Why Should You Attend:

Preparing for year-end should not begin in October or November as it may have in the past. Preparation should begin in January and be conducted throughout the calendar year. This is especially important now as the IRS is looking at year-end compliance issues.

In this webinar instructor will update on the latest best practices to help your payroll department transition from a year end crunch to a smooth and compliant year end process. The training will discuss how check lists can help keep you on track to ensure all tasks are completed. It will cover how your duplicate form W-2 request form and procedures should be set up and in place in advance of issuing the forms and how it will assist you when processing those requests in the new year.

• The training will also include
• Example of check lists that should be prepared for each year end to assist in a smooth transition.
• Updates to for the calendar year 2016 on such items as social security wage base, deferred compensation limits, mileage rates and Form W-2
• Sample of a form to request a duplicate Form W-2 that can be used by the attendee in their own department as well as information on setting up the procedures for requesting the form
• How to work throughout the year to collect information from accounts payable for year-end instead of trying to obtain all of the information in December?
• Basis for a year end memo to help payroll departments inform the company’s employees of what lies ahead for the new year to help curtail questions during this hectic time for payroll.

Learning Objectives:

• Best practices for closing out 2015
• Handling duplicate Form W-2 requests correctly
• When to use the Form W-2c
• When to correct the Form W-2 itself
• Reconciliation of Form W-2 to Form 941
• Update to annual changes from the IRS, SSA, DOL and on the state level

Areas Covered in the Webinar:

• Reconciliation of Form W-2 to Form 941 and why it must be done
• Update on year-beginning annual changes for social security wage base, fringe benefit limitations, federal per diem allowance, standard mileage rate, qualified transportation fringe benefits, and more.
• How to use the required year-end notice to update your employees for the coming year
• Best practices on organizing the payroll department for year-end including action item check lists for Form W-2, Year end and Year beginning to ensure a smooth process
• How to handle duplicate requests for Form W-2 including charging fees
• Best practices for gathering, calculating and reconciling W-2 data all year long as is now expected by the IRS
• Taxation of fringe benefits for year-end including awards and prizes, moving expenses, personal use of company cars and gift certificates
• Latest update on white-collar exemptions
• Electronic delivery of W-2s to employees
• When to use the Form W-2c and when to correct the W-2 itself
• State regulatory changes affecting payroll including SUI wage bases, minimum wage increases and more
• Review of EFW-2 record changes for tax year 2015
• Verifying employee names and SSN’s
• Review of filing deadlines
• Third Party Sick Pay reporting

Who Will Benefit:

• Payroll professionals
• Human resources
• Accounting personnel
• Business owners
• Lawmakers
• Supervisors
• Attorneys
• Any individual or entity that must deal with the complexities and technicalities of the payroll process