Payroll Record Keeping: Who Requires What, for How Long and in What Format

Personnel records are documentation of an individual's employment history encompassing all employment-related information collected and maintained by the employer. These essential documents form the foundation upon which employment actions are based. This webinar will illustrate key concepts in managing personnel records to protect your organization from potential exposure and security threats.

Why Should You Attend:

Employers are often confused concerning the legal requirements for recordkeeping, the retention of employee files and other employment-related records. Apart from federal recordkeeping requirements, individual states too have requirements that must be followed. Some requirements apply to most or all employers, while others apply primarily to government contractors and subcontractors. There are several other variables to these requirements as well.

This course will provide an overview of the practical, legal and security considerations for employers and human resource professionals in designing, maintaining and protecting personnel records systems, including the growing concerns of data breaches and identity theft.

Learning Objectives:

Key concepts in managing personnel records, including:

• The design of the personnel records management system
• Thorough list of what to include and what not to include in personnel files
• Reviews of computerized personnel systems as many employers are transitioning their personnel records management systems from paper-based records and files to electronic databases integrating HR automation and technology
• Discussion of relevant federal and state laws
• Issues to consider in safeguarding personnel files

Areas Covered in the Webinar:

• An initial assessment of a personnel records management system
• What to include in personnel files
• Documents used in recruiting, screening and hiring candidates
• Computerized personnel records systems
• Federal law requirements
• Disposal of personnel records
• Conducting personnel file audits

Who Will Benefit:

• Employers
• Human Resource and Talent Management Professionals
• Managers
• Supervisors
• Accountants
• CPAs
• CFOs
• Controllers
• Tax Managers
• Presidents
• Vice Presidents
• Payroll Professionals
• Bookkeepers