Avoid the risks of ineffective or non-existent document retention and destruction policies and learn to develop strong policies.
Nonprofit leaders, their employees and Boards spend an overwhelming amount of time ensuring their organization’s mission is delivered effectively and their successes lead to long-term sustainability. Doing this work involves the accumulation, analysis and archiving massive amounts of data. How much time do these same leaders dedicate to effective storage, security and disposing of all this data? The answer is not enough, and the risks of loss, misuse or theft of data can lead to legal issues, loss of organizational reputation, public embarrassment and sometimes unrecoverable damage to the nonprofit. This presentation will help nonprofit leaders and those charged with the fiduciary duty of care to examine why effective document retention and destruction policies are a crucial element of organizational controls and mission delivery. Attendees will explore the risks of ineffective or non-existent document retention and destruction policies, learn to develop strong policies, implement them throughout the organization and structure tools for monitoring and adapting to the ever-changing landscape of data collection, storage, security and disposition.
Learning Objectives
- You will be able to define what a document retention and destruction policy is.
- You will be able to describe the legal and regulatory requirements for document retention and destruction.
- You will be able to explain how to develop, implement and monitor a DR&D policy.
- You will be able to recognize the weaknesses in your organization’s practices surrounding document retention and destruction.
Agenda
Welcome and Objectives
- Introduction
- Overview of the Session
- Importance of Document Retention and Destruction Policies for Nonprofits
Why Are DR&D Policies Needed?
- Interactive Poll Focused on Participant Confidence in Their DR&D Policy
- 7 Reasons DR&D Policies Are Crucial for Nonprofits
- What Could Go Wrong?
Components of Document Retention Policy
- Categories of Documents to Be Retained
- Retention Periods
- Storage Methods
- Interactive Polling Question
Components of Document Destruction Policy
- Destruction Methods - Emphasis on Destruction of Electronic Documents
- Timing and Procedures
- Interactive Polling Question
Developing, Implementing and Monitoring Policies
- Create the Policy and Get It Approved
- Implement the Policy Organization Wide With Effective Tools and Training
- Monitor Compliance
- Interactive Polling Question
Q & A
Speakers
Jerry Frick, MBA, ACNPS,
All In One Accounting- Director, CFO/Controller at All In One Accounting, a strategic accounting team that advises entrepreneurs on profitable growth and helps nonprofit leaders amplify their impact
- Has delivered in-person presentations and webinars for organizations such as the Minnesota Council of Nonprofits, Pennsylvania Association of Nonprofit Organizations, Community Foundation of North Central Wisconsin, Nonprofit Leadership Alliance, and Associations North Executive Edge Conference Appeared on podcasts including Tony Martignetti Nonprofit Radio and the Nonprofit Leadership Podcast with Dr. Rob Harter
- Authored various articles and guides focused on Nonprofit topics for AIOA’s website
- Member of Nonprofit Leadership Alliance – Advanced Nonprofit Certified Professional (ACNP) and Nonprofit Finance Group
- M.S degree in accounting, University of Phoenix, Phoenix, AZ; B.A. degree in accounting/management, Anderson University, Anderson, IN
Who Should Attend
This live webinar is designed for executive directors, accountants, presidents, vice presidents, directors, officers, controllers, CFOs, and tax managers.
