Managed Print Services Market Report 2025

The managed print services market size has grown strongly in recent years. It will grow from $44.95 billion in 2024 to $48.88 billion in 2025 at a compound annual growth rate (CAGR) of 8.8%. The growth in the historic period can be attributed to cost reduction initiatives, increased printing complexity, rising awareness of environmental sustainability, growth in mobile printing, complexity of print infrastructure, focus on core competencies, globalization of business operations, integration with enterprise content management.

The managed print services market size is expected to see strong growth in the next few years. It will grow to $69.82 billion in 2029 at a compound annual growth rate (CAGR) of 9.3%. The growth in the forecast period can be attributed to increasing digital transformation initiatives, shift to hybrid work environments, focus on user authentication and access control, advancements in print analytics, growth in 3d printing, focus on user experience, focus on sustainability and green printing. Major trends in the forecast period include remote print management, data analytics and predictive maintenance, print fleet optimization, device and document security, vendor consolidation and partnerships, subscription-based models, managed document services (MDS), artificial intelligence (AI) and automation.

The rise in spending on print security is anticipated to propel the managed print services market in the future. Print security encompasses the secure management of print devices and their associated infrastructure. Managed print services help organizations improve document security and promote environmental sustainability. For example, a May 2023 article by Xerox, a US-based provider of print and digital document products and services, noted that spending on print security continues to grow. Overall, 79% of organizations expect their security budgets to increase over the next 12 months in 2024, with projections rising to 86% in the US and 85% in the business, professional services, and retail sectors. Additionally, according to Xerox’s report, *The Print Security Landscape*, 67% of respondents reported experiencing at least one print-related data breach in the past year, up from 61% in 2023. Alarmingly, the average financial impact of each breach has risen by 38% year over year, now totaling £1,028,346. Thus, the increase in print security spending is driving the growth of managed print services.

The advancement in digital transformation is set to drive the growth of the managed print services market. Digital transformation involves leveraging digital technologies, strategies, and tools to reshape organizational operations, value delivery, and stakeholder interactions. Managed Print Services (MPS) play a pivotal role in this transformation by offering solutions beyond traditional printing. These services aid in transitioning from conventional print setups to digital platforms, enabling the adoption of cloud-based services, automation of document workflows, and overall enhancement of document management. For instance, a November 2022 report by Zippia highlighted global spending of $1.5 trillion on digital transformation in 2021, projected to reach $6.8 trillion by 2023, emphasizing the driving force of digital transformation in the managed print services market.

Technological advancement is a significant trend gaining traction in the managed print services market. Leading companies in this sector are concentrating on developing new technological solutions, including cloud-based systems, to enhance flexibility and solidify their market position. For instance, in May 2024, eProductivity Software, a US-based provider of packaging and print software solutions, introduced Nubium. This cloud-native print management information system (MIS) is designed to transform print management for small to medium-sized printers. As a fully cloud-based solution, Nubium allows for rapid deployment and onboarding, enabling businesses to generate estimates and commence operations within the first hour. It includes advanced tools for precise quoting, automated machine selection, and efficient time and material estimation, greatly improving the quoting process. Additionally, the system offers comprehensive management of raw materials and finished products, optimizing stock levels and reducing waste for long-term cost savings.

Strategic collaborations and partnerships among major companies serve as a crucial strategy to strengthen their market positions. Business strategic partnerships denote structured affiliations between commercial enterprises established through business agreements or contracts. For instance, in December 2022, Konica Minolta, a Japan-based technology company, partnered with Brother International, focusing on addressing the consumer demand for A4 size printers in India. This collaboration aims to capitalize on growth opportunities and synergies between both organizations. Brother International, a Japan-based electronics and tools company, seeks mutual benefits through this strategic alliance.

In January 2022, Novatech, a prominent US-based provider of managed office solutions, finalized the acquisition of ManagedPrint, another US-based company specializing in managed print services (MPS). This strategic move significantly expands Novatech's capabilities, enriching its suite of comprehensive managed office solutions. The precise financial terms of this acquisition were not publicly disclosed.

Major companies operating in the managed print services market are ARC Document Solutions Inc., Canon Inc., Hewlett-Packard Development Company L.P., Kyocera Document Solutions Inc., Konica Minolta Inc., Lexmark International Corporation, Ricoh Company Ltd., Sharp Corporation, Toshiba Corporation, Xerox Corporation, Novatech Inc., Samsung Electronics Co. Ltd., Ingram Micro Inc., SCC Document Services, Print Audit, Brother UK Ltd., EuroForm AS, Exela Technologies Inc., Epson America Inc., Fujitsu Limited, Comarch SA, Unisys Corporation, Tech Mahindra Limited, OfficeCorp, Titan Office Solutions, Staples Managed Print Services, PrintFleet, Blue Star PRINT.

North America was the largest region in the managed print services market in 2024. North America is expected to be the fastest-growing region in the forecast period. The regions covered in the managed print services market report are Asia-Pacific, Western Europe, Eastern Europe, North America, South America, Middle East, Africa. The countries covered in the managed print services market report are Australia, Brazil, China, France, Germany, India, Indonesia, Japan, Russia, South Korea, UK, USA, Canada, Italy, Spain.

Managed print services involve outsourcing a company's print-related tasks to external providers, aiming to reduce expenses and enhance operational efficiency. These services streamline and manage a company's document output, effectively handled by an external provider.

The primary categories of managed print services encompass print management, device management, discovery and design, and document imaging. Print management oversees the printers and print servers within a network, regulating interactions between printer hardware and devices requiring printing. Various channel types for managed print services include printer/copier manufacturers, system integrators/resellers, and independent software vendors (ISVs). Managed print services are deployed in different modes such as on-premise, cloud-based, and hybrid, catering to various organization types like small and medium enterprises (SMEs) and Large Enterprises. These services find applications across diverse sectors, including BFSI, government, education, healthcare, telecom and IT, manufacturing, legal, and other industries.

The managed print services market research report is one of a series of new reports that provides managed print services market statistics, including managed print services industry global market size, regional shares, competitors with a managed print services market share, detailed managed print services market segments, market trends and opportunities, and any further data you may need to thrive in the managed print services industry. This managed print services market research report delivers a complete perspective of everything you need, with an in-depth analysis of the current and future scenario of the industry.

The managed print services market includes revenues earned by entities by offering all elements of outsourced printing hardware, such as printers, scanners, fax machines, and copiers for printing services. Establishments that provide printing services are included in this market. The market value includes the value of related goods sold by the service provider or included within the service offering. Only goods and services traded between entities or sold to end consumers are included.

The market value is defined as the revenues that enterprises gain from the sale of goods and/or services within the specified market and geography through sales, grants, or donations in terms of the currency (in USD, unless otherwise specified).

The revenues for a specified geography are consumption values that are revenues generated by organizations in the specified geography within the market, irrespective of where they are produced. It does not include revenues from resales along the supply chain, either further along the supply chain or as part of other products.

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